The submitted ETD needs to be in its final content form. How will I know if I have cleared? When integrated with publisher services and databases on the Internet, it helps online searchers find all of your works of potential interest. Deadlines It is extremely important that you keep a close eye on the deadlines for the semester in which you plan to graduate. During non-peak reviewing times, we are able to make minute appointments to answer your specific questions. How do I conduct a Fair Use Analysis?

All signatures must be handwritten no electronic signatures accepted. Please see the deadlines calendar for the specific date of the submission deadline. Be sure to check the back for a number of sample pages. In general, we would like to see a corrected document back within a week of sending out the review just to keep the process going. Is there a way to change the type of hold that is on my document? Your ETD may be submitted after you have successfully defended, made all requested changes from the committee, and all committee members have signed the Written Approval form. What format do I use to include multiple articles that have already been published?

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Can my Abstract be longer than words? While anyone can use it, LaTeX is especially helpful for students who will be including formulas or mathematics in their ETD. In general terms, the process can take approximately weeks during non-peak review times and approximately weeks during peak review times week of deadline to graduation.

Be sure to follow the accompanying instructions closely. How do I conduct a Fair Use Analysis? Forms and Surveys Are scanned signatures accepted on the Written Approval form? What format do I use to include multiple articles that have already been published? An embargo, or delay in public release, is possible in limited instances.


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The length of the review process varies greatly depending on the time of the semester, the quality of the document, and the timeliness that corrections are completed. Thesis and Dissertation Services always welcomes phone calls, emails, or short walk-in consultations preferably by appointment.

OGAPS – Policies

It helps publishers, funding agencies, universities, and professional associations distinguish you from others with the same or a similar name. Nearly every student receives at least one round of review, with a resulting list of manua to be completed. In most cases, you should contact your departmental staff advisor for assistance in locating your committee. How do I get a copyright permission?

However, please be aware of any impending deadlines that might make a faster turnaround necessary. All students who are planning to graduate must submit their ETDs and Written Approval forms on or before the submission deadline or they are not eligible for graduation in that semester.

Specifically, we are looking for standard page size, margins, and page numbers. The submittal site is closed for a few weeks after the submittal deadline. Be sure to check the deadline calendars for more detailed information and additional deadlines.

Forms and Information

Prepare Your Document The process of completing a thesis, dissertation, or record of study can seem overwhelming. Use of software programs such as EndNote and RefWorks are recommended to promote consistency and accuracy of citation and reference styles.

Below are just a few of the important dates: Committee chairs are cautioned against allowing a student to use classified or proprietary information in ETDs because these documents become available to the public upon submittal to the Office of Graduate and Professional Studies. Where do I find my list of corrections? You feedback is very important to us; it allows us to continue to improve the system. However, students are responsible for determining if their academic departments or disciplines call for a specific editorial style.


In Pre-Submittal Conference presentations, we go in-depth into formatting requirements, steps from submission to clearing, and everything else that it takes to clear the Thesis and Dissertation Services Office. Those requirements include the following steps: The processing fee is payable at Student Business Services or online through the Howdy portal. If you change them to lowercase, without changing their formatting, then they often pop back up as all caps when you convert your document to PDF.

The font style must be one that is found in a scholarly journal, most often Times New Roman or Arial. ETDs written in Spanish will be acceptable in some instances. After the ETD is submitted electronically to Thesis and Dissertation Services, students may make only those corrections required by the Thesis and Dissertation Services.

taum Copyright agreements signed when a journal accepts an article for publication, or in other instances of previous publication, assign defined copyrights to the publisher. In extenuating circumstances, the student may submit a formal request for extension to the Office of Graduate and Professional Studies, but the extension is not valid until approved and granted by the Office of Graduate and Professional Studies.